Facility Rentals

All facilities, including the Memorial Chapel, are open to the public to rent. Visit our rental calendar to confirm availability and book.

Step 1: Verify that the facility you wish to rent is available using the Ridley Rentals calendar. Search for a facility using the filters. 

Step 2: If the facility is available to rent at your specified time, new users must create an account on our online reservation system.

Step 3: Once your account is created, you will receive a confirmation email with a link to activate your account. Once activated, you can log in and submit a rental request.

The sooner the better! We cannot guarantee that any requests made with less than five business days' notice will be approved.

Our on-site staff needs to be of aware how many people will be entering the building.

Classroom space in our school can be requested by outside groups, but it is up to the school whether the request can be accommodated.

Please note that classrooms are generally only available during the summer months, around school programming.

Please feel free to contact the Rentals Department at [email protected] for special requests.

Rooms in our schools are available:

• From 6:00p.m. to 10:45p.m. weekdays in Lower School.
• From 7:00p.m. to 10:45p.m. weekdays in Upper School.
• Saturday and Sundays between 7:00a.m. and 10:45p.m.

Red indicates that there is a conflict with the date. That particular space is not available during that time on the date you have requested. You can hold your cursor over it to receive an explanation. Conflicts can be removed by clicking "Remove." Please remove conflicts before proceeding.

Plan to bring your own equipment. Ridley College does not provide sports equipment at any time. Tables and chairs can be provided with enough notice, for a setup fee.

If you need to cancel or change a date on your request, you will need to do this through the online system. Click on the request you wish to change or cancel a date on. Click on the "Discussion" tab and enter a note with the date you wish to cancel or change.

In the event of a cancellation by the Applicant for individual booking dates, notice must be provided a minimum of either seven (7) working days or a minimum of 72 hours, depending on the event and/or facility, in advance of any booking. The cancellation must be in writing and include the signature of the Applicant. Failure to do so will necessitate full charges for the rental facilities. For seasonal bookings, Ridley will not reimburse any costs in the event of a cancellation. Once the contract is drafted (seasonal) the Lessee will be given 5 business days to review the contract. 

Under your request, there is a "Discussion" option. Enter your question here and the Rentals Department will respond.

No, there may be other requests ahead of yours that are awaiting approval. Community groups must wait until the request is approved before promoting their event.

Requests may take up to 3-4 weeks to process. Arena and field requests may be quicker to approve, while event spaces like the theatre and chapel may take longer because of the internal review and approval process involved. We apologize for any delays.

Once your request has been approved, you will receive an electronic copy. Please print a hard copy of your request as you may be asked to show a copy once you arrive at the school.

No. If you have insurance, you are required to provide us with a Certificate of Insurance (COI) naming Ridley College. If you do not have insurance, we can provide it to you.

Insurance ranges from:

• $1.51/hour for most events
• $5.40/hour for adult pick-up hockey
• $4.32/hour for birthday parties

All prices plus HST

The Lessee shall carry liability insurance of no less than $2 million and name Ridley College as an Additional Insured. An insurance certificate, proving compliance with this requirement shall be provided to the Facilities Co-Ordinator before a request is approved, otherwise a premium will be charged to the Lessee and coverage will be provided through the User Group Liability Program provided by Game Day. 

School programs take priority over all other uses. Ridley College reserves the right to cancel or alter a contract or any part thereof, at any time and shall make every effort to give adequate notice to the Lessee, and, if possible, arrange alternate facilities. It is the responsibility of the Lessee to notify participants of any change or cancellation. Ridley College shall not incur any liability in the event the facilities are not available for any reason whatsoever for the term of this contract.

Payments are made by credit card through our secure eBase system. 

It all depends on availability, but long-term rentals can be negotiated. Contact [email protected] for more information. 

Ridley College employees receive 10% off when booking a Ridley Facility for personal use.

How to create an account and book a facility: 

1. Register for a personal account on eBase using your non-Ridley College email (i.e. Gmail). 
2. When filling out the registration form, under Organization, select Ridley College Staff & Faculty Rentals. This will activate the discount. 
3. Create a permit to book the arena, tennis court, gymnasium, etc. Once your permit is approved, you will receive confirmation via your non-Ridley College email.

For more information, contact Stacy Graham, Facility Rentals Coordinator, at [email protected] or by phone at (905) 684-1889, ext. 230.